Touring kayak · K-07
Morgan Lee · Checked by Harbour Rentals
Pickup
2027-05-08 Photo space
Existing wearSmall scratch on the left side of the hull.
Return
Awaiting return Photo space
Not inspectedFront desk & store
Rental Equipment Condition Report
Document the same rental item at pickup and return. Put the notes and photos side by side in one printable report.
Equipment condition report
Save the pickup on this device, then choose the matching reference and equipment when it returns. Saving the same reference and unit updates that draft.
What should an equipment handover record include?
Identify the exact unit using its stock number, serial number or another identifier the team recognizes. Before handover, photograph the overall condition and any existing marks, then record where each one is. At return, photograph the same surfaces from a similar angle. Save a copy at pickup and a completed copy after inspection with the same booking reference.
Manage equipment rentals on Shopify →Rental Equipment Condition Report FAQ
Should two identical rental items share one condition report?
Give each unit its own identifier. A note about a scratch on bike B07 should still be traceable to B07 after both bikes return to the rack.
Which photos are most useful at pickup?
Choose a pickup photo that clearly shows the area you want to compare later. Photograph the same area at return, from a similar angle and distance. Identify other marks or supporting images in the written notes.
Can I prepare a report before the return date?
Record pickup, then use Save on this device and keep a PDF copy. Return to the page in the same browser to reopen the saved inspection. Add the return date, condition and photo before printing the completed report.
How should I describe damage?
Use observations such as “2 cm scratch on the outer left side of the frame.” Record the location and visible condition before drawing a conclusion about its cause.
Does the report set a charge for damage?
It records observations and photos. Your rental agreement, inspection process and any repair estimate determine how your team handles a charge.
What is the easiest way to share the inspection with the renter?
Use the print option to save a PDF or print a paper copy. Review the photos in the preview and share the version that corresponds to pickup or return.
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