Equipment Rental Quote Generator
Make a rental quotation with daily rates, quantities, delivery and a separate refundable security deposit. Print the itemized estimate with your company logo.
Rental quote
Harbour Rentals
Quote QT-001 · Prepared for Morgan Lee
| Item | Qty | Daily rate | Amount |
|---|---|---|---|
| Touring kayak | 2 | $45.00 | $180.00 |
| Dry bag | 2 | $5.00 | $20.00 |
The refundable security deposit is separate from the rental total. Both pickup and return dates are billable.
Show a renter exactly what their quote covers
Set the pickup and return dates, then add a line for each piece of equipment with its quantity and daily rate. Both dates count as billable days. Add delivery once for the order and show any refundable security amount separately. Check the figures and use your browser’s print dialog to save a PDF for the customer. Give each quote a reference before sending it so a customer can identify the right version when dates, quantities or delivery arrangements change.
Offer equipment hire on Shopify →Equipment Rental Quote Generator FAQ
How many days does a same-day rental count as?
A pickup and return on the same calendar date count as one billable day. Friday to Saturday counts as two. This template uses daily rates rather than hourly or rolling 24-hour billing.
What should I do if the rental is taxable?
The quote shows amounts before tax. Add any applicable tax through your invoicing system before issuing a final invoice or collecting payment.
How do I quote several units of the same item?
Use one line for the item and enter its quantity and daily rate. The line total multiplies the quantity by the rate and the number of billable days.
Where should I include delivery and collection?
Enter the total delivery charge once for the order. If your business charges for both trips, combine them in that amount and explain the arrangement to the customer.
Can I use the same file as a damage inspection report?
The quote records the proposed price and deposit. Use an equipment condition report at collection and return to record which unit was handed over and its physical condition.
How do I send the customer a branded PDF?
Enter the business and customer details, add your logo and choose Print / save PDF. Review the dates and totals in the print preview before saving.
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