Workshop Break-Even Calculator
See how many seats you need to sell, how much each ticket contributes and what a sold-out workshop would earn after the costs you enter.
Ticket target
6 of 12 seats needed
You can cover your fixed costs within this room’s capacity.
How many tickets cover the cost of one workshop?
Add the costs you pay even if nobody books, such as room hire and the instructor’s fee. Subtract the materials used by one guest from one ticket’s price. Divide your fixed costs by that amount and round up to a whole seat. Compare that number with the room’s capacity before you publish tickets. Keep the figures on a per-session basis. If six workshops share one studio rental, allocate just one session’s share of the rent here.
Sell workshop seats on Shopify →Workshop Break-Even Calculator FAQ
Where should I put the instructor’s pay?
A flat fee for running the class goes into fixed costs. If the instructor earns a fee for every student who attends, include that amount in the cost per participant.
What if the break-even attendance exceeds my capacity?
At your current ticket price, even a sold-out session would leave a shortfall. Try a different ticket price, a less expensive room or a lower materials cost to see which change makes the class viable.
How do complimentary tickets affect my break-even point?
Subtract complimentary seats from the capacity available for sale. If those guests use supplies, add their materials to fixed costs for that session.
What if I offer early-bird and standard tickets?
Use a weighted average price. Selling four $30 early-bird tickets and six $50 standard tickets gives an average of $42. Try a second run with a higher share of discounted seats.
Why does the calculator round the ticket target up?
A target of 6.2 tickets requires seven paying guests. At six, the contribution still falls short of the fixed costs.
How do I budget for a specific profit?
Add the desired surplus to your fixed-cost target for a separate scenario. If fixed costs are $240 and you want $120 left over, use $360 as the amount to cover.
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